The LDS Sunderland 5k organising committee (‘sunderland5k.org.uk’) is committed to upholding your privacy as a runner registered for the LDS Sunderland 5k, prospective registrant or user of this or any other associated website. The personal data about you that we collect, process or use (‘Data’) is held securely and treated in accordance with this Policy. Whenever you give us Data, you are consenting to its collection and use as explained at the time of collection and in this Policy, including our use of ‘cookies’ (See subheading ‘Cookies’.)

If you would like to contact us at any time with regard to this Policy or its contents please contact the organising committee:
run@sunderland5k.org.uk

Ways we collect information

Information is gathered without you actively providing it, through the use of various technologies and methods such as Internet Protocol (IP) addresses and cookies. These methods do not collect or store personal information.

An IP address is a number assigned to your computer by your Internet Service Provider (ISP), so you can access the Internet. It is generally considered to be non-personally identifiable information, because in most cases an IP address is dynamic (changing each time you connect to the Internet), rather than static (unique to a particular user's computer).

We use your IP address to diagnose problems with our server, report aggregate information, and determine the fastest route for your computer to use in connecting to our site, and to administer and improve the site.

If you wish to register for the LDS Sunderland 5k race, you will need to provide us with Data about you such as your name, email address and age. Similar other Data may be requested if, either online through sunderland5k.org.uk or by email, or by post, in person or telephone, you register for the LDS Sunderland 5k.

When you register from the LDS Sunderland 5k you will be directed to a payment website where further Data such as your credit card details and expiry date may be taken. We have no access to this information. You are encourage to read the privacy policy of any third party sites.

Cookies

A cookie is a piece of data stored locally on your computer and contains information about your activities on the Internet. On our website, we use cookies to track users' progress through the site, allowing us to make improvements based on usage data. The information in a cookie does not contain any personally identifiable information you submit to our site.

Once you close your browser, our access to the cookie terminates. You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose not to accept the cookie, this will not affect your access to the majority of information available on our website. However, you may not be able to make full use of our online services.

The Internet Advertising Bureau (IAB) provides in depth information about cookies.

Monitoring of Email

We may monitor e-mail communications with sunderland5k.org.uk. Any such monitoring will take place in accordance with the law.

Web Statistics

We use log files generated by our web servers to analyse site usage and statistics but the files do not identify any personal information. Log file analysis helps us to understand usage patterns on our website and to make improvements to our service.

Disclosure

Except as otherwise stated, we may use information you provide via this site to improve the content, to customise the site to your preferences, to communicate information to you (if you have requested it), for internal marketing and research purposes, and for the purposes specified in this Privacy Policy.

We do not disclose any information you provide via the site to any third parties except where:

* Such disclosures are necessary to fulfil our service obligations to you in which case we will require such third parties to agree to treat it in accordance with this Privacy Policy.
* You give us permission to do so.

Access to and correction of personal information

We will take all reasonable steps in accordance with our legal obligations to update or correct personally identifiable information in our possession that you submit via this site.

You have a right to ask to see details of any personal information that we hold about you. If you wish to do so please contact us at web@sunderland5k.org.uk.

Security

We take all appropriate steps to protect your personally identifiable information as you transmit your information from your computer to our site and to protect such information for loss, misuse, and unauthorised access, disclosure, alteration, or destruction. We use leading technologies and encryption software to safeguard your data, and operate strict security standards to prevent any unauthorised access to it.

Surveys

sunderland5k.org.uk may from time to time invite you to participate in surveys. This may occur online or using other communication channels. Anonymity of individual respondents and protection of personal details will be maintained except where you have expressly granted permission to the contrary. Information gathered through surveys will be researched and compiled on an aggregated basis and results may be published on sunderland5k.org.uk or elsewhere. Such results will not identify you. The information will be used to help us formulate our policy positions and to monitor or improve sunderland5k.org.uk and services.

Opting out

You may at any time opt out of any future sunderland5k.org.uk communication, digital or non-digital, Promotional or non-Promotional. If you wish to opt out of receiving communications please contact the Web Support Team (web@sunderland5k.org.uk).

Transactions

As part of our commitment to offering you an online service, we enable you to make online payment from a third party website. If you are to make a transaction we will make it clear that you are being transferred to the a third party site. This is important because the use of your data is then the third party's responsibility and subject to any Privacy Policy which they may have.

Links to other websites

This site contains links and references to other websites. Please be aware that this Privacy Policy does not apply to those websites and we encourage you to read the Privacy Policy of every website you visit.

Notification of changes to our Privacy Policy

We will post details of any changes to our Privacy Policy on the website to help ensure you are always aware of the information we collect, how we use it, and in what circumstances, if any, we share it with other parties.

This Privacy Policy was last updated May 2010.

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